Terms of Reference for Events Coordinator

Habitat for Humanity Europe, Middle East and Africa (HFHI/EMEA) is looking for an independent company or individual to take up the role of Events Coordinator by providing event management, logistical services and support for the successful execution of the Housing Finance Forum .

Habitat’s Terwilliger Center for Innovation in Shelter in partnership with the Mastercard Foundation is organizing a Housing Finance Forum titled Expanding Access to Housing to Affordable and Adequate Housing in Sub-Saharan Africa on July 10-12, 2018 in Kampala, Uganda.

At the Forum, participants will be able to learn about macroeconomic environment, regulations and policies that drive the expansion of housing microfinance in Sub-Saharan Africa, get insights from microfinance institutions and financial service providers on institutional opportunities and challenges to expand housing microfinance and learn about potential market niches for housing microfinance in the region.

Habitat for Humanity will also present findings from the “Building Assets, Unlocking Access” project, implemented in partnership with the Mastercard Foundation, which provided technical assistance to financial institutions in Kenya and Uganda to develop housing microfinance products. At the start of 2018, the products have reached over 47,000 households and mobilized over US$43 million in capital to benefit over 237,000 individuals.

In Uganda, Habitat for Humanity partnered with three financial institutions: Pride Microfinance, Opportunity Bank and Centenary Bank.


In 2012, Habitat for Humanity Canada, Habitat for Humanity International and the MasterCard Foundation partnered to implement a six-year project “Building Assets, Unlocking Access” in Africa. This project has been carried out by Habitat for Humanity’s Terwilliger Center for Innovation in Shelter, to provide technical assistance to six leading financial institutions in Uganda and Kenya to develop housing micro-finance products and non-financial support services for people living on 5 USD to 10 USD per day with the aim to enable these people secure adequate and affordable housing and improve their living conditions.The primary goal of the Forum is to communicate learnings from the “Building Assets, Unlocking Access” project in three areas:

  1. the advisory services offered to financial institutions and the relevance in adding and/or expanding housing microfinance portfolios;
  2. the business opportunity of housing microfinance for financial service providers and the connection with housing market systems work at large; and
  3. the support to secure adequate and affordable housing and how low income families have improved their living conditions through having accessed housing microfinance products and services.

It is expected that by the end of the Forum there will be:

  1. New financial service providers incentivized to add and/or to refine housing micro-finance products.
  2. Investors interested into exploring options to invest into housing finance.
  3. Understanding of how housing micro-finance impacts low income households, beyond the home improvement, by supporting them to improve their overall quality of life.
  4. Governments will acknowledge constrains faced by financial institutions f to scale housing microfinance portfolios; and the need to influence laws and regulations that address systemic constrains impacting the affordable housing sector.
  5. Understanding of how access to finance is one of the support services to reduce the quantitative and qualitative housing deficit, but how the addition of other private sector actors, and local firms is necessary to provide comprehensive shelter solutions.


Acting as the lead event planner, the consultant or consulting company will ensure smooth and effective planning, logistical support and services to ensure to ensure the successful execution of Forum 2018 event by

(i) Developing an advisory event plan that will guide the 3 day event

(ii) Manage, follow up and confirmation of web based invitations as per the developed system by the media house.

(iii) Coordinate with selected media company to ascertain that all equipment required such as sound systems, audio and video screens are in place

(iv) Manage and oversee all event Logistics including but not limited to Airport pick-ups and drop offs of invitees as per their flight schedules ,Transport of participants around and within the City for any other planned activities among others

(v) Liaising with conference team to manage the program and time management of the conference and related day to day activities

(vi) Coordinating Speeches / speakers including the Chief guest and moderator

(vii) Providing and management of the ushering team

( viii) In charge of the venue setup, sitting arrangements, meals, breaks up and any other that maybe be required

(ix) Liaising with the venue management to ensure that the meals, accommodation and stay of conference guests is well attended too.

(x) Liaising with the Habitat for Humanity team to manage the conference Registration of participants, including managing online registrations.

( xi) Coordinating all other conference service providers to ensure that all key aspects of the workshops are in place.

(xii) And any other tasks as may be required and agreed upon.

Timeline and conditions

The contract for the assignment will run until the end of July, 2018.

Interested parties are requested to submit a technical and financial proposal on how they intend to carry out the assignment and submit both soft and hard copies.

Soft copies are to be sent to noffice@hfhuganda.org and Hard Copies addressed to the Procurement Committee Habitat for Humanity Uganda Offices Plot 91 Kira Road Kamwokya P.O Box 9873 Kampala Uganda not later than 15th February 2018.

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