Privacy Policy

Dear Website visitor,

Habitat for Humanity Uganda henceforth referred to as (‘HFHU’) is committed to protecting the privacy and security of your personal data. The protection of your privacy in the processing of your personal data is an important concern to which we pay special attention in our processes. We process personal data collected during visits to our websites according to the legal provisions valid for the countries in which the website is maintained.

This privacy notice describes the information about you that HFHU collects through this website, how that information is used, maintained, shared, protected, and how you can update it. It also applies to all personal data received by HFHU from the European Economic Area (“EEA”) in any format, including electronic or paper. It is effective on the date posted below and applies to our use of your information post-effective date.

Personal data that we collect:

Personal data refers to data that lets HFHU know the specifics of who you are and which may be used to identify, contact or locate you (e.g. name, age, gender, mailing address, telephone number, and e-mail address). We collect your personal data when you provide us with scenarios such as in response to a survey, in case you register for events when registering for personalized services, request information about products or use our services or request customer support. We may ask you to provide your personal data relevant to the scenarios such as your name, address, zip code, phone number, email address, IP Address, location data, information about your device, etc. Not all of the personal data HFHU holds about you will always come directly from you. It may, for example, come from your employer or other organizations to which you belong. However, HFHU collects personal data about you when you interact with this site and/or utilize services offered on this site. For example:

If you apply for a job or other staffing opportunity through this site, you will be asked to submit your resume as well as other contact information such as your email address, phone number, and mailing address. We will use this information to consider you for the job opening that you specify. We may also use this information to contact you regarding other staffing opportunities, both opportunities advertised on this site.
We may use a third-party service provider to assist us with some features of our site. Our service provider will receive your information on our behalf and will not be permitted to use it for any other purpose.
We may also ask you for personal data in connection with other interactions you have with this website, including when you answer a survey and when you report a problem with this site or services offered on this site.
We also collect personal data from third parties such as our partners, service providers, and publicly available websites, to tailor your web experience in a manner we think may be of interest and to help us maintain data accuracy, provide, and enhance the services.

HFHU websites may contain links to other websites. HFHU shall not be responsible for the privacy notices or the content of such websites even if:

You accessed the third-party website using links from our website; or
You linked to our website from a third-party website.

How we use your personal data:

We can only use your personal data if we have a proper reason and permission for doing so. We only use your data for one or more of these reasons:

To fulfill a contract we have with you, or
If we have a legal duty to use your data for a particular reason, or
When we get your consent to use it, or
When it is in our legitimate interests which are our organizational reasons for using your data, but even so, we will not unfairly put our legitimate interests above what is best for you.

The use of your information is subject to the privacy notice in effect at the time of our use. HFHU uses information provided to us for our general organizational use. This may include the following purposes:

To respond to your requests;
To provide services to you including customer services issues;
To send communications to you about our affiliates’ current services, new services or promotions that we are developing, and opportunities that may be available to you;
To alert you to new features or enhancements to our services
To communicate with you about job or career opportunities about which you have inquired;
To ensure that our site and our services function in an effective manner for you;
To measure or understand the effectiveness of advertising and outreach;
Marketing and events: We use personal information to deliver marketing and event communications to you across various platforms, such as email, telephone, text messaging, direct mail, and online. If we send you a marketing email, it will include instructions on how to opt out of receiving these emails in the future. We also maintain email preference centers for you to manage your information and marketing preferences. Please remember that even if you opt out of receiving marketing emails, we may still send you important service information related to your accounts and subscriptions.
Legal obligations: We may be required to use and retain personal information for legal and compliance reasons, such as the prevention, detection, or investigation of a crime; loss prevention; or fraud. We may also use personal information to meet our internal and external audit requirements, information security purposes, and as we otherwise believe to be necessary or appropriate:
Under applicable law, which may include laws outside your country of residence;
To respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include such authorities outside your country of residence;

We endeavor to collect only such information that is reasonably necessary to perform services for you or to respond to your inquiries. You are responsible for ensuring that the information you provide is accurate, complete, and current.

When we share personal data:

HFHU shares or discloses personal data when necessary to provide services or conduct our business operations. If HFHU intends to transfer your personal data outside, HFHU shall take steps to ensure that your privacy rights continue to be protected and shall ensure that adequate safeguards are in place. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
HFHU may, with your consent, disclose information about you to unaffiliated third-party customers of HFHU in connection with your application for staffing opportunities advertised on this site, or in connection with opportunities advertised on the website of one of our affiliates. For example-

Within HFHU: Our businesses around the world are supported by a variety of HFHU teams and functions and personal information will be made available to them if necessary for the provision of services, account administration, sales and marketing, customer and technical support, and business and product development. All of our employees and contractors are required to follow our data protection and security policies when handling personal data.
Our business partners: We occasionally collaborate with other organizations to deliver co-branded services, provide content, or host events, conferences, and seminars. As part of these arrangements, you may be a partner/client of both HFHU and our partners, and our partners and we may collect and share information about you. HFHU will handle personal data in accordance with the privacy notice.
Our third-party service providers: We collaborate with service providers around the world for any support needed. Personal data may be made available to these parties only when necessary to fulfill the services they provide to us, such as software, system, and platform support; direct marketing services; cloud hosting services; advertising; and order fulfillment and delivery. Our third-party service providers are not permitted to share or use personal data we make available to them for any other purpose than to provide services to us.
Third parties for legal reasons: We will share personal data when we believe it is required, such as:
- To comply with legal obligations and respond to requests from government agencies, including law enforcement and other public authorities, which may include such authorities outside your country of residence.
- In the event of a merger, sale, restructure, acquisition, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings)
- To protect our rights, users, systems, and services.

Where we store and process personal data:

HFHU as part of a global organization, take steps to ensure that the information we collect is processed according to this privacy notice and the requirements of applicable law wherever the data is located. HFHU has networks, databases, servers, systems, support, and help desks located throughout our offices around the country. We collaborate with third parties such as cloud hosting services, suppliers, and technology support located around the world to serve the needs of our business, workforce, and customers. We take appropriate steps to ensure that personal data is processed, secured, and transferred according to applicable law.

HFHU does not and will not sell or rent your personal data to anyone. In some cases such as to provide the product or service you have requested, we may need to disclose or transfer your personal data within HFHU or to third parties if required. When we transfer personal information to other countries in which applicable laws do not offer the same level of data privacy protection as in your home country, we take measures to provide an appropriate level of data privacy protection. For example, we use approved contractual clauses, multiparty data transfer agreements, intragroup agreements, and other measures designed to ensure that the recipients of your personal information protect it.

How we secure personal data:

HFHU uses appropriate technologies and procedures to protect your personal data. Our information security policies and procedures are closely aligned with the national data privacy policy of Uganda and widely accepted international standards and are reviewed regularly and updated as necessary to meet our business needs, changes in technology, and regulatory requirements. For example,

Policies and procedures: HFHU employs reasonable technological, physical, and operational security procedures intended to protect your personal data from loss, misuse, alteration, or unintentional destruction. Our security measures are periodically reviewed and updated in an effort to provide appropriate security for all the data collected about you.
We place appropriate restrictions on access to your personal data.
We implement appropriate security measures and controls, including monitoring and physical measures, to store and transfer data securely
We require privacy, information security, and other applicable training on a regular basis for our employees and contractors who have access to personal data
We take steps to ensure that our employees and contractors operate in accordance with our information security policies and procedures and any applicable contractual conditions.
We require, with contracts and security reviews, our third-party vendors and providers to protect any personal data with which they are entrusted in accordance with our security policies and procedures

Cookies:

From time to time, we may use a standard technology called a “cookie”. A cookie is a small text file that is placed on a computer or other device and is used to identify the user or device and to collect information. Cookies are typically assigned to one of four categories, depending on their function and intended purpose: necessary cookies, performance cookies, functional cookies, and cookies for marketing purposes. A cookie cannot retrieve any other data from your hard drive, pass on computer viruses, or capture your e-mail address. Currently, websites use cookies to enhance the user’s visit; in general, cookies can securely store a user’s ID and password, personalize home pages, and identify which parts of a site have been visited. It is possible to set your browser to inform you when a cookie is being placed. This way you have the opportunity to decide whether to accept the cookie. By showing how and when our visitors use this website, this information can help us to improve our site on a continual basis.

Children under 18 years of age:

We do not provide services directly to children or proactively collect their personal information. Parents or guardians may authorize children under 18 years old to use the HFHU site provided they assume all responsibility and legal liability for the conduct of such child including, without limitation, monitoring the child’s access and use of the HFHU site.
If HFHU learns that the personal data of a person under 18 years old has been collected without verifiable parental consent, then HFHU may take the appropriate steps to delete such information. However, if you discover your child has submitted his/her data to HFHU, you may request to have such data deleted from HFHU’s databases by sending an e-mail request. Upon receiving the request, HFHU shall ensure to delete such information from its database.

Your rights and your personal data:

We respect your right to access and control your information, and we will respond to requests for information and, where applicable, will correct, amend, or delete your personal information.
In such cases, we will need you to respond with proof of your identity before you can exercise these rights.

The right to access information: At any point, you can contact us to request the information we hold on you as well as why we have that information, who has access to the information, and where we obtained the information from. Once we have received your request we will respond within one month. There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.
The right to correct and update the information: If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
The right to have your information erased: If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s).
The right to object to processing: You have the right to request that we stop processing your data. Upon receiving the request, we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
The right to data portability: You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. You can withdraw your consent easily by telephone, email, or by post (refer to the consent withdrawal form).
The right to object to the processing of personal data where applicable.
The right to lodge a complaint with the Data Protection Representative.

How long do we keep your personal data?

We retain personal information for as long as we reasonably require it for legal or business purposes. In determining data retention periods, HFHU takes into consideration local laws, contractual obligations, and the expectations and requirements of our customers. When we no longer need personal information, we securely delete or destroy it.

Changes to Our Privacy Notice:

HFHU may update privacy notices from time to time. We encourage you to check our website frequently to see the current privacy notice so that you may stay informed of how HFHU is using and protecting your information. Whenever a change to this notice is significant, we will place a prominent notice on this website and provide an updated effective date.

Questions/Contact Information:

If you have questions or comments regarding this privacy notice, please contact us, or at:

Email: noffice@hfhuganda.org
Effective Date: 28.07.23

To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner”. Details on how “Real Cookie Banner” works can be found at <a href=”https://devowl.io/rcb/data-processing/” rel=”noreferrer” target=”_blank”>https://devowl.io/rcb/data-processing/</a>.

The legal bases for the processing of personal data in this context are Art. 6 (1) lit. c GDPR and Art. 6 (1) lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consent.