Call for Proposals: End of Project evaluation

Habitat for Humanity Uganda calls for consultancy company to conduct and end of project evaluation . Interested   individuals   or   companies   should   E-Mail   a   cover   letter   and   a   CV   of   the   Lead Consultant,  a  Technical  Proposal,  including  the  proposed  methodology,  tools,  proposed  work plan/timeline    and    consultancy    costs    to    noffice@hfhuganda.org    with    Subject:    HFHU- SEGAL/03/2018. Proposals should be submitted by 5:00 PM on 21st  March 2018

Hard copies can be physically delivered to Habitat for Humanity Uganda, Plot 91 Kira Road, P.O. Box  9873  Kampala.  Office  phone  (+256)  392  760  802  (+256)  414  501  457

1.0. BACKGROUND

Habitat for Humanity Uganda (HFHU), affiliated to Habitat for Humanity International (HFHI), is a Christian non-profit organization dedicated to the cause of eliminating poverty housing.  Since

1982,  Habitat  for  Humanity  Uganda  has  built,  rehabilitated  and  or  repaired  more  than  8,000 homes, providing simple, affordable shelter for approximately 48,000 people.

Habitat  for  Humanity  Uganda  launched  an  Orphans  and  Other  Vulnerable  Children  (OVC) program  in 2004  to  address  the  specific  needs  of  children  orphaned  or  made  vulnerable  due  to HIV/AIDS  and  war.  HFHU  believes  that  housing  provides  a  powerful  mechanism  with  which  to anchor  and  amplify  the  full  range  of  other  social  supports.  Stabilizing  families  in  safe  and healthy living environments has immediate and direct effects on OVC and their ability to benefit from   education,   nutrition,   psychosocial   support,   home   based   health   care   and   economic strengthening   activities.   The   focus   of   this   programming   therefore   encompasses   not   only individual  orphaned  children,  but  also  the  entire  households  and  the  caregivers  who  nurture and support them and all other household members.

1.1. PROGRAM AND CONTEXT OVERVIEW

An  estimated  72  percent  of  Uganda’s  33.6  million  citizens  live  in  shelter  made  of  non-durable materials.  For  example,  the  majority  of  housing  across  the  Northern  and  Eastern  regions  is made  of  mud  with  thatched  roofs,  and  83  percent  of  the  homes  in  rural  areas  have  bare  dirt floors.  While  this  is  considered  traditional  housing,  it  is  unhealthy  and  unstable.  The  families have  little  or  no  protection  from  the  heat,  rain,  insects  or  vermin.  Additionally,  mud  walls  and thatch  roofs  deteriorate  quickly,  and  the  families  living  in  them  rarely  have  the  funds  to  make repairs.  In  addition  to  living  in  substandard  homes,  many  households  in  Uganda  cram  four  or more people in each sleeping room .

Diseases  like  HIV/AIDS,  malaria,  pneumonia  and  tuberculosis  are  the  leading  causes  of  death in  Uganda.  Children, especially  susceptible  to  infectious  diseases,  often  miss  school  because  of consistent  gastrointestinal  problems.  These  health  problems  could  be  reduced  or  eliminated  by improving  access  to  safe  water  supplies  and  adequate  sanitation  facilities.  Unfortunately,  the cost of constructing a proper latrine is out of reach of many people.

In  Mayuge  district  of  Eastern  Uganda,  68  percent  of  the  population  does  not  have  access  to clean  water  –  approximately  60  percent  must  walk  more  than  5  kilometers  to  reach  a  clean water  source.  Meanwhile,  only  an  estimated  44  percent  of  Mayuge’s  population  has  sanitation facilities  –  much  of which  is  unclean.  This  number drops  to less  than 5  percent for  households adjacent to the shores of Lake Victoria.

To   overcome   such   challenges,   HFH   Uganda   therefore   partnered   with   the   Segal   Family Foundation in the implementation of a Five (5) Year Project in Mayuge District (September 2013 – September 2018).

For the past five years, Habitat Uganda’s Vulnerable Groups Housing Program, targeted to serve approximately 480 orphans and their caregivers in Kityerera sub-county, Mayuge district. HFHU therefore  implemented  this  project  under  a  partnership  model  that  involved  the  District  Local Government, donors,  community  based  organizations  and  local businesses  to  offer  community- wide  solutions  that  aimed  at  improving  living  conditions  of  the  target  population.  HFHU  thus provided  durable  construction  materials  such  as  roofing  sheets,  doors,  windows,  cement,  etc. for  each  home.  Local  construction  workers  were  hired  to  build  the  houses  and  install  the  new latrines, shower stalls and water tanks. In addition to building homes and addressing sanitation needs,   HFHU   also   facilitated   extensive   health-   and   finance-related   training   sessions   with families that, were headed by children, or were caring for orphans.

2.0. PURPOSE OF THE EVALUATION

The  central  purpose  of  this  evaluation  is  to  identify  whether  the  project  under  review  led  to improved   living   conditions   of   partner   families,   thereby   reducing   their   vulnerability   and improving  their  social  integration.  To  accomplish  this  assignment,  the  evaluation  will  therefore study  selected  partners’  families,  identifying  their  suitability  for  partnership  in  the  project,  and therefore  identify  the  extent to which  their  living  conditions  improved together with a  reduction in their vulnerability.

This   evaluation   will   also   be   used   to   provide   verification   on   project   completion   of   planned activities  and  outputs.  It  will  therefore  track  quantitative  project  outputs  at  all  levels  and  also assess   their   impact   on   the   target   beneficiaries.   The   evaluation   will   also   measure   quality standards  under  the  three  major  program  areas  of  Physical  Living  Environments,  Increasing Resilience  by  building  key  Life  Skills,  and  improvement  in  Livelihood  Security.  Results  of this  should  set  precedent  in  guiding  the  Consultant(s)  to  highlight  key  learnings  and  areas  of interest  that  would  guide  HFHU,  Segal  Family  Foundation  and  other  partners  in  their  future OVC programming initiatives.

2.1. EVALUATION OBJECTIVES

  1. a) Evaluate the  project  from  the  viewpoint  of  five  evaluation  criteria  (that  is,  Relevance, Effectiveness, Efficiency, Impact and Sustainability,
  2. b) Assess plans  instituted  by  the  project  to  ensure  the  sustainability  of  project  impact  and make recommendations for the future,
  3. c) Analyze the  implementation  process  and  assess  the  capacity  of  HFHU  and  partners  in implementation of the project activities,
  4. d) Assess lessons  learnt  and  make  recommendations  to  HFHU  and  partners  on  future approaches to OVC programming through housing initiatives.

3.0. SCOPE OF THE ASSESSMENT

The  scope  of  work  will  basically  cover  the  definition  of  relevant  tasks  and  activities  that  were implemented under this project. Geographically, the Consultant(s) will be expected to undertake this   assignment   in   Kityerera   sub-county,   Mayuge   district.   To   be   covered   also   will   be   the vocational training institutes of Nkoko and Pioneer, also in Mayuge District.

In  terms  of  content,  the  scope  of  this  evaluation  will  also  cover;  program  documents  at  HFHU including   the   project   proposal,   activity   work   plans,   beneficiary   assessment   reports,   and Monthly/Quarterly/Annual Reports.

3.1. METHODOLOGY FOR EVALUATION

The evaluation will utilize both quantitative  and  qualitative  data  collection approaches  through; desk   study   and   review   of   all   relevant   project  documentation   including   project   documents, annual work-plans, Monthly/Quarterly/Annual Reports.

The Consultant will also be expected to gather primary data from program beneficiaries using in depth  interviews,  Focus  Group  discussions,  and  also  conduct  interviews  with  relevant  key informants.  It  will  also  be  pertinent  to  use  observation  methodologies  to  gather  and  record information especially for the physical structures developed under this project.

4.0 ROLES AND RESPONSIBILITIES

Specifically,  the  Consultant(s)  will  be  expected  to  undertake  specific  tasks  that  will  include  but not limited to:

  1. Study critically  the  Holistic  Housing  Support  for  Orphans  and  Vulnerable  Children Project   Proposal   and   thereafter   submit   an   Inception   Report   based   on   the   projects’ implementation model,
  2. Actively engaging   with   HFHU   staff,   partners   and   beneficiaries,   through   the   use   of participatory methods,
  3. Regularly communicate progress to the Deputy National Director – HFHU,
  4.  Produce deliverables in accordance with the requirements and time frames of these Terms of Reference,
  5. Design data collection tools, develop the process of data entry, and assume responsibility for  data  analysis  and  therefore  identify  the  extent  to  which  the  project  achieved  it’s intended outcomes,
  6. Document success stories, lessons learnt, and advise HFHU and partners on future OVC programming initiatives,
  7. Submit a Draft Report within the agreed time frame, and
  8.  Submit an  Evaluation  Final  Report  to    This  should  include;  3  original  spirals bound hard copies and a soft copy on a removable disk.

The   raw   data,   (field   notes   for   in-depth   interviews)   and   data   collection   tools   used   in   the Evaluation  will  be  submitted  together  with  the  Final  Report.  A  simple  inventory  of  materials handed  over  will  be  part  of  the  record.  It  should  be  noted  that  all  the  materials,  used  in  data collection,   including   the   Final   Report,   will   be   property   of   HFHU   and   cannot   be   shared, reproduced,   or   presented   in   any   other   forum   without   express   permission   from   the   HFHU National Director. The other attendant laws regarding HFHU’s Data Management/Protection will also apply.

 

The Deputy National Director and Program Manager VGH will represent interests of HFHU. They will in addition;

  1. a) Coordinate all the activities related to this assignment,
  2. b) Will ensure that the Consultant(s) have an introductory letter from HFHU approving their assignment,
  3. c) Will guide  the  Consultant(s)  while  in  the  field  thereby  enabling  them  easy  access  to  the project site, site beneficiaries, and other program partners within Mayuge,
  4. d) Will ensure that the Consultant(s) has access to all required and available documentation for desk review,
  5. e) Will manage  schedules  and  appointments  both  with  the  field  staff  and  National  Office Staff.

4.1. CONSULTANT SELECTION CRITERIA

The consultant will be required to demonstrate:

  1. At least 5 years’ experience in managing and designing program evaluations and studies, specifically for  OVC    Past  experience  with  the  Ministry  of  Gender  Labour  and Social Development and Evaluation of OVC programs is desired,
  2. At least  5  years’  experience  in  conducting  both  qualitative  and  quantitative  research; with strong analytical, research, and writing skills,
  3.  Demonstrated understanding of the livelihoods framework,
  4. Strong facilitation skills, particularly with regards to working within emergencies, e) Strong project management skills
  5. Clear proposal  on  the  most  appropriate  way  to  conduct  this  Assignment,  that  is,  the study design, methodology, study tools, detailed work plan and budget, and
  6. Excellent written and verbal communication skills,

5.0. BUDGET

  1.  Prospective Consultants will provide their proposed daily rates based on the total number of days  for  each  of  the  proposed  deliverables,  identified    The  selected  Consultant will  then  be  compensated  at  the  rate  approved  by  HFHU     based  on  experience  and relevance of the candidate’s proposal,
  2.  Under no   circumstances   should   the   consultant   invoice   for   more   than   the   agreed contract.  Full  payment  will  be  contingent  on  receipt  of  all  deliverables  as  detailed  above with approval of the Final Report by Habitat
  3.  The proposed  budget  should  include  all  consultancy  fees,  local  travel,  and  all  costs associated  with  the  identified  deliverables.  Please  note  that  cost  efficiency  and  value  for money will be strongly considered in the evaluation of proposals, and
  4. Financial proposals  will  be  evaluated  based  on  total  funds  available  for  the  activity  and  HFHU will enter into negotiations with the best evaluated consultant.

6.0. STUDY TIMELINE

#      Activity                                                                                                          Deadline

  1. Preparation, design and presentation of Technical Proposal     21st March 2018
  2. Inception Meeting                                                                                           22nd March 2018
  3. Data Collection                                                                                                 23rd  March 2018
  4. Data Entry, Analysis and Report Writing                                            30th  March 2018
  5. Submission of Draft Report                                                                       13th  April 2018
  6. Submission of Final Report                                                                         19th  April 2018

7.0. MANAGEMENT AND COORDINATION

The Consultant(s) will work under supervision of the Deputy National Director – HFHU.

8.0. APPLICATION PROCESS

Interested   individuals   or   companies   should   E-Mail   a   cover   letter   and   a   CV   of   the   Lead Consultant,  a  Technical  Proposal,  including  the  proposed  methodology,  tools,  proposed  work plan/timeline    and    consultancy    costs    to    noffice@hfhuganda.org    with    Subject:    HFHU- SEGAL/03/2018. Proposals should be submitted by 5:00 PM on 21st  March 2018

Hard copies can be physically delivered to Habitat for Humanity Uganda, Plot 91 Kira Road, P.O. Box  9873  Kampala.  Office  phone  (+256)  392  760  802  (+256)  414  501  457 Email: noffice@hfhuganda.org.